Privacy Policy

Montana AI Consulting ("we," "us," or "Company") respects your privacy. This Privacy Policy explains what information we collect through www.montanaaiconsulting.com (the "Site") and through our AI consulting, training, automation, and support services, how we use it, who we share it with, and your choices.

1. Information we collect

Information you provide. When you fill out a contact form, request a proposal, register for training, sign up for a client account, or email us, we collect details such as your name, business name, role, email, phone number, city, industry, and the contents of your messages.

Account and engagement data. If we work together, we collect the information needed to deliver services — for example, project documents, system access details you choose to share, attendee lists for trainings, and invoicing information.

Automatically collected information. When you visit the Site, we and our service providers may collect technical data such as IP address, browser and device type, pages viewed, referring URL, and approximate location (derived from IP). We use cookies and similar technologies for essential functionality, preferences, and basic analytics.

Information from third parties. We may receive limited information from analytics, scheduling, payment, and authentication providers we use to operate the Site and our business.

2. How we use information

• respond to inquiries and provide proposals;
• deliver, manage, and improve our services and the Site;
• schedule meetings, training sessions, and ongoing support;
• invoice, collect payment, and keep required business records;
• send occasional service updates, Montana-focused newsletters, or AI-tips emails — you can unsubscribe at any time;
• secure our systems and detect fraud or abuse; and
• comply with legal obligations.

3. Legal bases (where applicable)

Where required by law, we process personal information based on: your consent (e.g., marketing emails); performance of a contract (delivering services you requested); our legitimate interests in operating and improving the business; and compliance with legal obligations.

4. AI tools and client data

We build solutions on top of third-party AI platforms (such as Microsoft Copilot, OpenAI, Google, and Anthropic). When we configure these tools for a client, the data the client sends through them is governed primarily by that platform's terms and the client's own configurations (for example, enterprise no-training settings). When you engage us:

• we do not use your confidential business data to train our own models or any public AI model;
• we will tell you which third-party AI services a solution depends on so you can review their terms;
• for sensitive or regulated data (PHI, CJIS, FERPA, GLBA, or tribal data), additional written safeguards must be in place before processing; and
• we encourage human review of AI outputs before they are used in decision-making.

5. Cookies and analytics

The Site uses a small number of cookies and similar technologies for essential functionality (such as keeping you signed in) and for privacy-respecting analytics that help us understand which pages are useful. You can control cookies through your browser settings; blocking some cookies may break parts of the Site.

6. How we share information

We share personal information only as described below:

• Service providers. Hosting, analytics, email, scheduling, payment processing, customer support, and AI platform providers that act on our behalf under contractual confidentiality obligations.
• Client engagements. Where you are part of a client organization, we may share information internally with the client team that engaged us.
• Legal and safety. When required by law, subpoena, or court order, or to protect our rights, users, or the public.
• Business transfers. In connection with a merger, acquisition, financing, or sale of all or part of our business, with notice to affected parties where required.

We do not sell personal information.

7. Data retention

We keep personal information only as long as needed for the purposes described here, to provide ongoing services, to comply with legal, tax, and accounting obligations, and to resolve disputes. Engagement records are typically retained for at least seven (7) years after the last interaction unless a shorter period is required.

8. Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information — including access controls, encryption in transit, and least-privilege practices for client systems. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

9. Children

The Site and our services are intended for businesses and adults. We do not knowingly collect personal information from children under 13. If you believe a child has provided us information, contact us and we will delete it.

10. Your choices and rights

Depending on where you live, you may have rights to access, correct, delete, export, or restrict processing of your personal information, and to object to certain uses. To exercise these rights, email [email protected]. We will respond within the timeframe required by applicable law. You can opt out of marketing emails by clicking "unsubscribe" in any message.

11. U.S.-based processing

We are headquartered in Montana and process information primarily in the United States. If you are accessing the Site from outside the U.S., you understand that your information will be transferred to and processed in the U.S., which may have different data-protection rules than your home country.

12. Changes to this Policy

We may update this Privacy Policy from time to time. Material changes will be indicated by updating the "Effective" date above and, where appropriate, by notice on the Site.

13. Contact

Montana AI Consulting
Email: [email protected]
Phone: (406) 955-2395